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By Mindy Dutka
Entertainment/Speakers
Another portion of event planning budgeting that is completely controllable is the entertainment and or speakers. Review these helpful tips you can use to reduce these expenses.
39. When looking for a keynote speaker or guest speaker, look into industry experts, preferably ones in your area so you can save on travel expenditures.
40. The earlier you book your entertainment or speakers, the better. They may increase their rates each year, so contract them before any rate increases have occurred.
41. When given an option, always negotiate to pay a flat fee rather than a fee plus expenses. Expenses always end up costing substantially more.
42. Research who else is using the venue and see if you can use the same company to provide Audio/Visual equipment or possibly use the same equipment if used at a different time of day than your event.
43. When booking entertainment, select a group that has some versatility instead of booking multiple groups.
44. If a group's rate is too high, discuss with them the possibility of reducing the number of musicians to make it fit within your budgetary constraints.
45. Always see the speaker, DJ, or group in action before hiring them and check references.
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