Often smaller car rental firms offer better rates then the larger car rental companies. The smaller car rental companies offer free shuttle bus service minimizing any inconvenience.

Many hotels levy a surcharge for each long-distance call and sometimes local calls, even those calls made on a credit card. Surcharges have been as high as $1, and that adds up when you make 20 or 30 calls.

To save the surcharge at the conclusion of the call, press the # key and dial the next number. That way you pay for only one call. Ask the hotel about its phone charge policy. Use public phones whenever possible.

Do not eat at the hotel. Ask the bell captains for the name of quality local restaurants; they are usually less expensive and often higher quality. Avoid tourist traps. If possible, have a big breakfast and save money on lunch; especially if the hotel offers a breakfast as part of its accommodations.

All expense accounts must be supported by receipts. The Internal Revenue Code requires substantiation of travel expenses. Also, the better the supporting records, the easier to maintain control of expenses.

Avoid cash advances. Not only will you save on bookkeeping costs, but the requirement of a reimbursement is an incentive for employees to submit expense reports quickly and accurately. Keeping track of advances is costly and time-consuming and often ends up with a loss of control.

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