When to Use This Procedure
1. When you begin a discussion of current issues, none of which is on the prepublished meeting agenda--to organize the "open agenda" part of a meeting.
2. When you need to preview the issues people want to address in open discussion.
3. When you want to prioritize issues to make the best use of limited time.
1. Flip chart
2. Felt-tipped markers
3. Masking tape
How to Use This Procedure
1. The leader lists on the flip chart all issues members would like to bring to the attention of the group.
2. The leader sorts issues into those the group can deal with immediately and those for later action.
This set of categories may be useful:
Here & Now -- To be resolved in this meeting.
Next Meeting -- To be resolved by this group in a future meeting.
Assignment -- To be assigned to one group member who will resolve the issue and report back in a future meeting.
Task Force -- To be resolved by a group especially appointed to deal with this one issue (not necessarily by this same group).
The leader codes each item to indicate how the group decides to categorize the issues. For instance, "now" can be written next to each item for this meeting: "next," "assign," or "TF," beside the other items.
3. The leader determines the sequence in which the here-and-now items will be discussed and leads the discussion of those items. Time must be reserved for the remaining steps.