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Guidelines For The Evaluation Of A Proposal
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By Bud Porter-Roth

I. Proposal Evaluation

A. Introduction

Proposals will be formally evaluated to determine the responsiveness to the administrative and technical requirements set forth in this Request. The final selection will be on the basis of the highest composite score for those proposals that meet all of the requirements.

B. Receipt

Proposals will be dated and time-stamped as they are received and verified that they are properly sealed. All proposals will remain sealed until the designated date for opening.

C. Initial Evaluation

At the designated time of opening, all proposals will have an initial evaluation for the following four items:

1. Proposal Opening

Proposals received by the specified date will be opened and checked for conformance to the requirements set forth in Volume 1, Section 2, Proposal Preparation Instructions. Proposals not in conformance with the required information will be marked nonresponsive and may be rejected.

2. RFP Requirements

Proposals that are responsive to the above will be checked for compliance to the mandatory requirements as outlined in Volume 2, Section 3, Mandatory Requirements. For proposals not meeting these requirements, the deviation will be defined approved or not approved. If approved, the proposal will be processed and the deviation noted. If not approved, the proposal will be nonresponsive and returned to vendor.

3. References

All references on the customer Reference List will be contacted and interviewed for the following:

a. Equipment satisfaction
b. Satisfaction with vendor's support
c. Ease of installation
d. Quality of training and instruction
e. Quality of vendor's documentation.


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